Privacy Policy – Shala Darpan Portal

Shala Darpan Portal (“we,” “our,” or “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect information when you use our website https://shaladarpan-portal.info/. By accessing or using our portal, you agree to the practices described below.

Introduction and Overview

At Shala Darpan Portal, your privacy is a top priority. We aim to ensure that students, teachers, parents, and educational institutions can use our portal with confidence. This Privacy Policy applies to all users of the portal, including registered accounts and general visitors.

Information We Collect

We may collect the following types of information:

  • Personal Information: Name, email address, phone number, school affiliation, and academic records for students and teachers.
  • Non-Personal Information: IP addresses, browser type, operating system, and usage data to improve website performance.
  • Cookies and Tracking Data: Data collected through cookies, pixel tags, and analytics tools to optimize user experience.

How We Use Your Information

We use the information collected for multiple purposes:

  1. To provide personalized services for students, teachers, and schools.
  2. To manage accounts, facilitate login, and verify identity.
  3. To send important notifications regarding exams, results, updates, or portal maintenance.
  4. To analyze website traffic and improve functionality.
  5. To comply with legal and regulatory obligations.

Cookies and Tracking Technologies

Our portal uses cookies to enhance your experience:

  • Functional Cookies: Help remember login details and portal settings.
  • Performance Cookies: Collect usage data for analytics and optimization.
  • Advertising Cookies: Help deliver relevant advertisements while respecting your privacy.

You can manage cookies via your browser settings, but some features may not function without them.

Data Sharing and Third Parties

Shala Darpan Portal does not sell your data. However, we may share information with:

  • Government education boards or institutions for academic management purposes.
  • Analytics providers to improve portal services.
  • Service providers assisting with hosting, security, or technical maintenance.

All third parties are required to protect your data in accordance with this Privacy Policy.

User Rights and Control

You have rights regarding your personal data, including:

  • Accessing the information we hold about you.
  • Requesting corrections to inaccurate or incomplete data.
  • Requesting deletion of your personal data where applicable.
  • Opting out of marketing communications.

To exercise these rights, contact us at privacy@shaladarpan-portal.info.

Parental Consent

For users under 18, parental consent is required for data collection. Parents can:

  • Review their child’s information.
  • Request deletion or modification of their child’s data.
  • Manage account access and notifications.

We do not knowingly collect personal information from minors without parental consent.

Data Retention Policy

We retain personal and academic data only as long as necessary:

  • Student academic and attendance data is retained until graduation or transfer.
  • Account information is retained until account closure or inactivity for two years.
  • Analytics and technical logs are anonymized and retained for up to two years.

Data Security Measures

We employ strong security measures to protect your information:

  • Encryption of sensitive data during storage and transmission.
  • Secure servers and firewalls to prevent unauthorized access.
  • Regular security audits and monitoring to detect vulnerabilities.

While we take all reasonable precautions, no method is 100% secure. Users are encouraged to maintain strong passwords and avoid sharing account credentials.

Third-Party Links and Services

Our portal may include links to external websites, educational resources, or partner services. We are not responsible for the privacy practices of these third-party sites. Users are advised to review their privacy policies independently.

Advertising and Analytics

We may use your data for:

  • Displaying relevant ads via Google AdSense.
  • Understanding user behavior to improve portal content and navigation.
  • Generating anonymized statistics for reporting and strategic improvements.

We never sell personal data to advertisers.

International Data Transfers

Some information may be transferred to servers or service providers located outside your country. We ensure that such transfers comply with applicable data protection laws and maintain an adequate level of security.

Changes to the Privacy Policy

We may update this Privacy Policy from time to time. Users will be notified via email or portal announcements. Changes take effect immediately upon posting. Users are encouraged to review the policy periodically.

Contact Information for Privacy Concerns

If you have questions, complaints, or requests related to your privacy, contact us at:

Email: privacy@shaladarpan-portal.info

We respond to privacy inquiries promptly and take your concerns seriously.

User Responsibility

Users are responsible for:

  • Maintaining the confidentiality of login credentials.
  • Reporting unauthorized use of accounts.
  • Ensuring accurate information is provided during registration.

Legal Compliance

We comply with applicable privacy laws, including:

  • The Information Technology Act, 2000 (India).
  • GDPR principles for EU users accessing the portal.
  • Other applicable state and central regulations regarding data protection.

Anonymized Data Usage

We may aggregate and anonymize data for:

  • Academic research and analysis.
  • Portal performance metrics.
  • Trend analysis for educational improvement.

No personally identifiable information is disclosed in this process.

Security Breach Protocol

In the unlikely event of a data breach:

  • Users will be notified promptly via email or portal notice.
  • We will investigate and remediate the issue immediately.
  • Steps will be taken to prevent future breaches.

This Privacy Policy ensures that users visiting the About Us section and other parts of Shala Darpan Portal can trust the platform while using it safely for educational purposes. In our About Us, we highlight our commitment to transparency, data protection, and providing a secure online environment for students, teachers, and institutions.